Management by Objectives Increases Effectiveness

What does it mean to be a manager? While the skills to be an effective manager are many and the exact mix of skills necessary will vary from job to job and sector to sector, most writers on business and management agree that successful management involves the planning, organising, leading and controlling of resources, including personnel, to efficiently and effectively achieve organisational aims.

If you do any of these things, then you are a manager, whether or not the word “manager” appears in your official job title. However, many managers, especially ones new in the role, don’t feel well-prepared for the job and consequently, need advice and guidance in how to begin to fulfill their new role in a way that is effective and satisfies the requirements of superiors.

Know that, although there are no absolute measures of managerial effectiveness, nevertheless there is broad agreement that when a manager satisfies the aims and goals of the organisation he or she works for, effectiveness has been achieved. The problem is in defining exactly what these aims and goals are and then laying out a format of standard operating procedures that managers can follow to become more effective in achieving them.

One such way is the KPI, or Key Performance Indicator, a well-known approach where the job requirements of a management role are specified in a list of qualities, skills and outcomes written down on paper, with important ones subdivided into smaller subgoals with a numerical target attached, such as number of units sold, percentage increase achieved or number of times completed in order for the manager’s performance to be deemed satisfactory.

In particular, one of the most famous versions of the KPI solution is the “Management by Objectives” approach of Peter Drucker, the renowned writer on management issues. This is where the aims and goals of the organisation are arranged and presented as “Objectives” that must be fulfilled and then managers are evaluated on how well they contributed to the achievement of those objectives.

The downside to this approach is that it is often very difficult to apply in the real-life workplace. Typically, many problems arise and a whole range of issues complicate the achievement of these objectives, which can sometimes suggest that the idea itself is not all that great. However, the general consensus in business is that it is felt to be a practical construct and a useful description of “how things ought to be done”, even if things do not actually always end up being done exactly as the model describes. So, despite its difficulty in application, Drucker’s Management by Objectives remains an excellent way to envisage the goals of an organisation and create a template of performance for managers to strive for, while also acting as a map that guides the organisation in the achievement of its aims and the development of its future business trajectory.

In addition, Drucker also delineates eight practices that all effective managers follow -

1/ They ask “what needs to be done”

2/ They ask “what is right for the enterprise”

3/ They develop action plans

4/ They take responsibility for decisions

5/ They take responsibility for communicating

6/ They focus on opportunities

7/ They run productive meetings

8/ They think and say “we” rather than “I”

These eight practices of effective managers can be grouped into 3 areas – the first two practices give them the knowledge they need to do their job; the next four allow them to change this knowledge into action; the last two make sure that the whole team or organisation is responsible and accountable (not just the individual manager).

So a commitment by organisations to implement, at least as a broad framework, Drucker’s Management by Objectives and a commitment by managers to perform the eight practices described above will lead to greater movement towards organisational goals and a marked increase in managerial effectiveness.

Learn How to Use These 5 Must Know Tips to Make Your Facebook Business Page Unique

After deciding to go ahead with taking your business to the next level it will be vital that you set your mark or the tone for your business by making your Facebook business page unique. There are several ways to do this, but you always want to make sure that the site is professional and helpful at the same time. Here are five tips to help you make you Facebook business page unique:

1. Popularity Content

The more common way that a Facebook page will make new friends are due to common friends, or friends of interest. There are roughly 150 friends per Facebook page currently, and the majority of these are all going to be connected to one another through common friends of interest.
While there are connections to other social network sites, it is possible to make your Facebook business page unique in connecting this page with other social network sites like Twitter for an example.

2. Fan Yourself Silly

If you are hoping to see all of your friends also become ‘fans’ of your business, this is going to be crucial in your attempts to creating a Facebook business page that is unique and different from your competitors. Offer something special for those friends or customers that do go through and become a fan of your Facebook page. On average other Facebook users only become a ‘fan’ of a page or business twice during a 30 day (or monthly) period.

3. Create a Unique Facebook Business Page

Work on activating the friends you currently have into fans rather than focusing on adding more and more friends. Friends and customers are always great to have, but take care and tend for the ones you have and recruit them from friends to fans. This can be done by creating an overly unique Facebook business page. The average fan site will have 10,000 fans.

4. What You Say Not How Often You Say It

Keep up on your posts and add new blogs, advice or stories in correlation to your business, but keep in mind that it’s not going to be how much you log in and report on your Facebook page, but in order to make your Facebook business page unique you will need to offer unique advice, services and opportunities to clients and future consumers depending on your business or services. Don’t just pitch your products or push the hard sell because this is just the place for it. Remember that Facebook is all about building relationships.

5. Customized News Feed

When you are adding new information it’s important to keep a watchful eye on what kind of information you are going to be putting on your site. The newest addition to Facebook is the ability to customize what kind of news feed is displayed on your page. This will allow you to make your Facebook business page unique and offer you the opportunity to set yourself apart from other businesses services or organizations similar to yours.

The Opportunity That Awaits With Mobile Business Solutions

Improved technology and telecommunications have enabled people to stay connected and also transact business from wherever they are. It is common to have access to emails, be able to open web pages and even conduct meetings using the telephone. The world of mobile technology and its applications have enabled so much that this is clearly the avenue where significant focus lies.

People are today more dependent on their mobile phones, which is among the main reasons why there is so much being made available to them. The option of surfing and researching the internet is something that is being exploited and worked upon tremendously.

Mobile business solutions enable users to not just look at and respond to emails, but also search and connect through various sites on the internet. For this to be made possible, there are two ends which must be in consonance with one another.

To start off with, it is important that the telephone have the ability to surf and register sites widely. Apart from this, the site must also be designed in such a way that it can be opened and used by mobile phones optimally.
The process is not very complex, and relies heavily on common sense. To begin with, the text must be minimal and to the point. No matter how large the screen of the phone may be, it cannot compare with the size of a computer screen, and too much strain may cause disinterest in the user. Therefore, using essential content, and accompanying it with visuals is certain to help. It is also preferable that you use standard fonts in a fair font size to reduce the strain.

Site navigation must be made easy so that people using mobile phones may also get through them without difficulty. Ease in navigation and use is a clear edge that your site can score on. When you use pictures, ensure that the images are in a format which can be opened and viewed on mobile phones as well. Avoid the use of either very dark or very light backgrounds as they might not e clearly visible on the phone. Also try and use pictures which have a good resolution.

A few simple pointers can enable you to make much more money through mobile business solutions. This is certainly the anthem of the present, and a permanent feature of the future, and it is best to keep with the times.

How to Manage Your Business While Traveling

Whether it’s following up on work, assigning tasks, checking on your business mail, or just replying to customers, it can all be done from your phone. As a matter of fact, almost anything can get done online, through your phone today.

Yes, it’s that simple. But don’t go running home or rushing off to your next vacation destination just yet! We need to establish how you can get all this done and more without being at the office. Keep reading to find out the key factors you need to consider when managing your business while traveling or being away.

Key Factors to remotely managing your business:

Conduct Regular Meetings:

Everyone doesn’t need to be huddled up in the conference room to conduct a good meeting; you can get remote employees, freelancers, and employees at the office all in the same meeting with just an internet connection.

Now meeting on a daily or even weekly basis can be difficult while you’re traveling because you’re mostly busy and have other things to address. However, meeting with the managers weekly or bi-weekly will reassure your presence in the office and confirm your supervision on all business matters.

You can easily conduct meetings through Skype or Google Hangouts where everyone can see each other and even share files if needed. You can also use Google Slides for presentations or Team Viewer to share your computer screen with everyone for demonstration.

Be sure to regularly interact with your employees no matter where you are and build close relations with them that can evolve into trust. If this is accomplished, you’ll never need to worry about business when you’re away.

Follow-up on Work Progress & Hours:

You being away from the office should never mean work doesn’t get done or is on pause. Technology created a solution for slacking or lazy employees, time tracking software. This type of software allows you to track employees working hours so you will always be updated with who came late or who worked overtime.

Employees will be able to track their shifts, breaks, and leave notes on their work progress.

There are many types of time tracking software, some are essentially focused on tracking working hours like ClockIn Portal that generate timesheets and can be integrated with payroll systems.

Others include a project management feature like Zoho Projects where you can share projects, assign tasks, and follow-up on tasks.

You can also use essential project management software like Basecamp or Asana that mainly focus on getting work done efficiently. Project management software allows you to assign tasks, update them with comments, set deadlines, add attachments, and eventually mark them as complete. With a straightforward tracking method of working hours and work progress, employees will feel obligated to stay focused and get things done faster.

Handle Business Mail Instantly:

While traveling, your mail is something you mustn’t forget about. Neglecting your mail for even a few days can lead to problems. Unattended mail can be important contracts from clients, documents from partners or investors, or feedback from your customers.

With a virtual mailbox, you can take your mail with you wherever you go.

A virtual mailbox is a mailbox that you can access online and handle your mail. The options vary from shredding any document or forwarding packages to opening, archiving, or downloading mail in just a few minutes. Your mail is delivered to secure mail facilities where the envelope is scanned and uploaded to your cloud-based mailbox for you to control.

So not only is it remote access to your important mail, but it eliminates the need for a mailroom! This means lesser paper storage, no mail operators, and faster mail operations, a win-win for you and your pocket.

Now, you’re ready to go!

With your business essentials all in check, you can easily travel whenever needed without worrying about work falling behind or inefficiently managing your business. By following these three factors, you can manage your tasks and still have time to enjoy your vacation!

PostScan Mail guarantees that a future change of address or being away for frequent traveling will not pose any problem. They receive your mail, scan the outside, and alert you online. You can then view your scans and manage your mail and packages remotely through any device connected to the internet. Upon your request, they can scan the content of your letters, shred or recycle the junk mail, forward your items to the address you pick or store your mail at their facility for as long as you wish, all with just a click.